Free, industry-leading educational resources
Giving you the tools to make the right decisions
Looking to broaden your knowledge of the fleet industry?
Our series of whitepapers offer advice and guidance on a range of key subjects are written by our highly experienced fleet experts.
What exactly is fleet management?
Once upon a time, fleet management was largely about handling practical tasks as they arose in order to keep vehicles legal and drivers productive. Data was minimal; technology basic.
Modern fleet management is a very different story. Every day your business is bombarded with information from all directions – information about where your vehicles are, how much they’re costing, how they’re being driven, the contracts they’re on, the fuel they’re using, the upcoming to-do list… the list goes on. Whilst this information is gold-dust, the sheer quantity can create confusion for even the most switched-on of fleet managers.
7 Reasons to beware of using Excel as a database
Many of our clients have persevered with Excel, liking its simplicity, but sooner or later their fleet management requirements tend to outgrow Excel’s intended functionality and they come to the conclusion that it’s no longer a good fit for their business.
In this whitepaper, we share some insights to help determine the right time to convert your Excel sheets to a real solution for your fleet management. We’ll also ease any concerns that you may have about embarking upon a change like this.
HR issues with fleet management
HR issues are complex long before you start to factor in the HR link to the fleet. Daily challenges include recruiting employees, arranging and carrying out training, protecting employee rights and ensuring legal compliance, to name but a few.
These tasks are integral to the running of the company. And vehicle management should be taken just as seriously. For instance, business owners would never think of allowing employees to operate dangerous machinery without stringent safety measures and policies in place; but such measures are often overlooked when it comes to vehicles.
GDPR & fleet management
On 25th May 2018, the EU General Data Protection Regulations (GDPR) came into force and was the largest change to how personal data is held and processed in twenty years.
Compliance with the Data Protection Act was already a statutory requirement as all fleet managers deal with personal data, but there are several changes and enhancements brought in with the GDPR so it is imperative that fleet managers have a good understanding of these changes.
Why businesses use Software as a Service (SaaS)
SaaS – Software as a Service – delivers in much the same way utilities deliver water or electricity, enabling new forms of consumption, such as subscription and pay-per-use models, allowing companies to use and pay for software only when they need it.
Few would argue that SaaS is the most cost-effective, robust model for fleet management. However, organisations still need to map the total cost of ownership and return on investment. This whitepaper will help you understand and calculate the true costs of a SaaS-based fleet management solution to determine the benefits this important resource-maximising approach can bring to your company.
Cost effective fleet management
Cost effective fleet management may seem like a simple enough concept, but without the right approach it can be complex to implement. Fragmented data and a lack of consistent, reliable stats can make it hard to achieve the level of control needed to run a cost efficient fleet.
Understanding your goals and aligning them to a well thought-out action plan will help you focus on gathering the exact information you need to measure your progress. With the right tools, metrics and data, you can increase the productivity of your fleet against your company’s bottom line – and what’s more you can prove it.
Legal compliance and risk management
Running a fleet can be a legal minefield. It’s vital that you understand what’s expected of you, your company and your staff, and to know what to do in order to fulfil those obligations.
These days so much focus is channelled into reducing fleet costs – and quite rightly so. For most companies the fleet features in the top three most costly assets, so cost control is vital. However, in the absence of a robust framework of legal compliance, your money-saving efforts are worth nothing. A single incident leading to prosecution could see your hard work come tumbling down around you.