Free, industry-leading educational resources

Giving you the tools to make the right decisions

Looking to broaden your knowledge of the fleet industry?

Our series of whitepapers offer advice and guidance on a range of key subjects are written by our highly experienced fleet experts.

What exactly is fleet management?

Once upon a time, fleet management was largely about handling practical tasks as they arose in order to keep vehicles legal and drivers productive.  Data was minimal; technology basic.

Modern fleet management is a very different story. Every day your business is bombarded with information from all directions – information about where your vehicles are, how much they’re costing, how they’re being driven, the contracts they’re on, the fuel they’re using, the upcoming to-do list… the list goes on.   Whilst this information is gold-dust, the sheer quantity can create confusion for even the most switched-on of fleet managers.

5 ways to reduce fleet fuel costs

In order to offset rising fuel costs, businesses normally find that they need to make efficiencies in other areas of the organisation that can affect growth. Finding ways to reduce fuel costs, without cutting staff or vehicle numbers, is paramount to maintaining a successful business.

In this whitepaper, we share some insights to help you reduce your fleet fuel operating costs.

7 Reasons to beware of using Excel as a database

Many of our clients have persevered with Excel, liking its simplicity, but sooner or later their fleet management requirements tend to outgrow Excel’s intended functionality and they come to the conclusion that it’s no longer a good fit for their business.

In this whitepaper, we share some insights to help determine the right time to convert your Excel sheets to a real solution for your fleet management.  We’ll also ease any concerns that you may have about embarking upon a change like this.

HR issues with fleet management

HR issues are complex long before you start to factor in the HR link to the fleet. Daily challenges include recruiting employees, arranging and carrying out training, protecting employee rights and ensuring legal compliance, to name but a few.

These tasks are integral to the running of the company.  And vehicle management should be taken just as seriously. For instance, business owners would never think of allowing employees to operate dangerous machinery without stringent safety measures and policies in place; but such measures are often overlooked when it comes to vehicles.

GDPR & fleet management

On 25th May 2018, the EU General Data Protection Regulations (GDPR) came into force and was the largest change to how personal data is held and processed in twenty years.

Compliance with the Data Protection Act was already a statutory requirement as all fleet managers deal with personal data, but there are several changes and enhancements brought in with the GDPR so it is imperative that fleet managers have a good understanding of these changes.

Grey fleet – the hidden and unmonitored millions

Commercial fleets are obvious targets for driver safety programmes, but what about the estimated four million drivers who are using their own car for business?  Either running errands for their employers, meeting with customers or using their own vehicles as subcontractors to larger commercial enterprises to install products or services?

Why businesses use Software as a Service (SaaS)

SaaS – Software as a Service – delivers in much the same way utilities deliver water or electricity, enabling new forms of consumption, such as subscription and pay-per-use models, allowing companies to use and pay for software only when they need it.

Few would argue that SaaS is the most cost-effective, robust model for fleet management. However, organisations still need to map the total cost of ownership and return on investment.  This whitepaper will help you understand and calculate the true costs of a SaaS-based fleet management solution to determine the benefits this important resource-maximising approach can bring to your company.

Cost effective fleet management

Cost effective fleet management may seem like a simple enough concept, but without the right approach it can be complex to implement.  Fragmented data and a lack of consistent, reliable stats can make it hard to achieve the level of control needed to run a cost efficient fleet.

Understanding your goals and aligning them to a well thought-out action plan will help you focus on gathering the exact information you need to measure your progress. With the right tools, metrics and data, you can increase the productivity of your fleet against your company’s bottom line – and what’s more you can prove it.