Free, industry leading educational resources

Giving you the tools to make the right decisions

Looking to broaden your knowledge of the fleet industry?

Our series of whitepapers offer advice and guidance on a range of key subjects are written by our highly experienced fleet experts.

What exactly is fleet management?

Once upon a time, fleet management was largely about handling practical tasks as they arose in order to keep vehicles legal and drivers productive.  Data was minimal; technology basic.

Modern fleet management is a very different story – every day your business is bombarded with information from all directions – information about where the vehicles are, how much they’re costing, how they’re being driven, the contracts they’re on, the fuel they’re using, the upcoming to-do list…and the list goes on.   Whilst this information is gold dust the sheer quantity can create confusion for even the most switched-on of fleet managers.

7 Reasons to be beware of using Excel as a database

Many of our clients have persevered with Excel, liking its simplicity, but sooner or later their requirements tend to outgrow Excel’s intended functionality and they come to the conclusion that it’s no longer a good fit for their business.

In this whitepaper, we will share some insights to help determine the right time to convert your Excel sheets to a real solution for your fleet management.  We’ll also ease any concerns that you may have about subjecting your business to this kind of change.

HR issues with fleet management

HR issues are complex before you start to even think about the HR department’s link to the fleet. Daily challenges include recruiting employees, arranging and carrying out training, preventing discrimination and ensuring compliance, to name but a few.

These tasks are integral to the running of the company.  And vehicle management should be taken just as seriously. For instance, business owners would never think of allowing employees to operate dangerous machinery without stringent safety measures and policies in place; but such measures are often overlooked when it comes to vehicles.

Grey fleet – the hidden and unmonitored millions

Commercial fleets are obvious targets for driver safety programs, but what about the estimated four million drivers who are using their own car for business?  Either running errands for their employers, meeting with customers or using their own vehicles as subcontractors to larger commercial enterprises to install products or services?

Why businesses use Software as a Service (SaaS)

SaaS – Software as a Service – delivers in much the same way utilities deliver water or electricity, enabling new forms of consumption, such as subscription and pay-per-use models, that allow companies to use and pay for software only when they need it.

Few would argue that SaaS is the most cost-effective, robust model for fleet management. However, organisations still need to map the total cost of ownership and return on investment.  This whitepaper will help you understand and calculate the true costs of a SaaS-based fleet management solution to determine what benefits this important resource-maximising approach can offer your company.

Cost effective fleet management

Cost effective fleet management may seem like a simple enough concept, but without the right approach it can be complex to implement.  Fragmented data and a lack of consistent, reliable stats can make it hard to achieve the level of control needed to run a cost efficient fleet.

Understanding your goals and aligning them to a well thought-out action plan will help you focus on gathering the exact information you need to measure your progress. With the right tools, metrics and data, you can increase the productivity of your fleet against your company’s bottom line – and what’s more you can prove it.