Fleet management for Operator licence holders

When HGV safety is your priority, spending hours or even days chasing paperwork can be a real pain. With FleetCheck, all the information you need to manage your vehicles and drivers is accessible at the click of a button 24/7.

Managing a mixed HGV and van fleet

Find out how fleet management software can help you meet your O-Licence undertakings.

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How FleetCheck has helped...

Without FleetCheck, Krispy Kreme would spend many more hours allocating paperwork.  Instead, it runs as an efficient operator, leading the way as an example of excellent fleet and driver management.

As Krispy Kreme’s compliance and standards manager, Scott Austin, commented when joining the organisation, “It’s exactly what every business should have, I can’t praise it enough”.

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Become an industry leader

FleetCheck provides a DVSA and FORS compliant Operators’ Licence management module including PMI schedules, a driver pre-use check app, 12-month maintenance planner and many other compliance tools.

We are DVSA certified for Earned Recognition. Our platform uniquely consolidates information received from multiple vehicle manufacturers, service providers and data suppliers. Maintenance KPI’s can be automatically sent to DVSA with prior notifications also being sent to the operator.

FleetCheck is the only platform to be selected by FORS to provide a completely robust platform where operators can store evidence for each of the FORS accreditation elements. FORS audits can be completed with ease and all requirements are managed directly from the software.

Operator Licence management

Easily manage all your Operator Licence requirements including your active licences and their corresponding centres. Your vehicles can be assigned to each centre and FleetCheck proactively alerts you if vehicles have not been assigned or if the centre authorisation limit has been exceeded.

Benefits include:

  •   Proactive alerts covering all your renewal dates.
  •   Securely store documents, including your Operator Licence certificates.
  •   Easily record and manage your OCRS Scores.
  •   Record and report on your company card details.
  •   Manage everything by exception with clear reporting filtered by Licence.

Integrated tachograph data

FleetCheck centralises all fleet information, including data from your third-party systems and suppliers. You can easily integrate your tachograph data via scheduled imports which automatically update key fields within your account.

This enables users to:

Proactively manage driver card download activity with visual alerts highlighting drivers who haven't downloaded their cards.
Manage Vehicle Unit (VU) download activity by exception, generating alerts if the VU hasn’t been downloaded.
Import and manage infringements, creating an incident within FleetCheck and allowing users to report on any repeat offences.

HGV defect management

Our customisable pre-use check app, FleetCheck Driver, makes reporting defects and “nil” defect reports easy, giving you control and total visibility of your HGV fleet.

You'll receive reports detailing vehicles that haven’t been checked, vehicles that have moved without a check recorded, or drivers that haven’t completed a report.

Outstanding defects are easily identified and you can generate a work order to be sent via the software to a chosen service provider or internal workshop. Once the defect has been repaired, evidence can be uploaded and the defect marked as complete.

The fully auditable, joined up solution means that HGV operators have total peace of mind, clear visibility, reduced manual inputting and complete cost analysis all on one platform.

Simplify safety inspections (PMIs)

Vehicle and trailer inspection schedules can be easily created for each asset with a range of options available to automatically control how schedules are managed. FleetCheck proactively generates alerts and multiple reports can be scheduled to advise users and service providers on assets that require inspection.

Inspection documents can be automatically uploaded to the system and filed against the correct vehicle, reducing manual inputting. FleetCheck can report if there are any missing inspection documents and the inspection history is detailed with clear ‘plan to actual’ referencing.

Other areas included:

  •   Option to record adhoc inspections
  •   MOT pass rates
  •   Tyre management
  •   Additional brake test management

All your vehicle and driver data in one place

FleetCheck makes is easy to manage vehicle and driver data in one place.

From number plate, MOT, road tax and driver licence details to eye sight checks, defect photographs, DVLA penalty points and driver training information.  And much, much more.

All the reporting you need, at a click of a button

Reporting Suite

The key to any successful fleet management system is the ability to extract, review and manipulate key information held within it.

The reporting suite from FleetCheck is designed to enhance your fleet controls, providing a flexible platform from which you can produce key management reports.

The reporting suite includes over 600 reports as standard. Reports can be exported into Excel and PDF for external manipulation and users can create bespoke email scheduled reports as required.

KPI Dashboard

FleetCheck’s Dashboard Plus organises and presents information in a format that is easy to view and interpret. Our dashboard provides a starting point from which a user can get a sense of the big picture before jumping into the main system.

The FleetCheck dashboard includes:

  •   An intuitive display, thoughtfully laid-out and easy to navigate.
  •   Click through in the dashboard makes accessing data easy and fast.
  •   Displays linked to user permissions so you only view what is relevant.

Using spreadsheets to manage your fleet?

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See how we have helped

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