Upgrade to FleetCheck Fleet Management Software
Do more with your fleet data. Managing and analysing data is one of the biggest challenges within any business running company vehicles. You can have complete control by moving to FleetCheck.
Live demo
Join us for a tailored live demo of FleetCheck.
Moving up to FleetCheck Fleet Management Software (FMS) from FleetCheck Driver App is easy, you will be able to further reduce paper processes and track all your fleet data on a single, easy to use platform.
The added functionality will save you time, reduce costs and ensure robust fleet compliance.
What features are included with FleetCheck plans?
What features are included with FleetCheck plans?
| Automated and time saving | ||||
|---|---|---|---|---|
| Features | Driver | Essential | Professional | Expert |
| Integrated with your FleetCheck account Removing the need for paper trails, inspections will instantly upload onto your FleetCheck account including any photographic evidence of reported defects. | ||||
| Customisable daily checks Design as many checksheets as you need and go into as much detail as is required. You can completely customise each checksheet to include tick boxes, text, signature fields and photographs. | ||||
| Instant evidence of damage and defects Drivers can take in-app live photos of any defects they have picked up on the vehicle or asset. | ||||
| Mileage collection for SMR schedules Drivers can log their vehicle odometer readings as part of their scheduled or adhoc checks, meaning the SMR schedules are accurate and kept up to date. | ||||
| On/Off shift reporting Drivers can record their shifts from the time they start their vehicle check until the time they finish the're final check at the end of their shift. This provides reports with shift durations per driver. | ||||
| Detailed collision reporting Electronic collision reporting form with a level of customisation so that your drivers can report collisions, including photographic evidence. | ||||
| Push notifications Set reminders to prompt your drivers to do their walk-around inspections or to update them on current traffic information. | ||||
| QR code identification of vehicles QR Code Generator allows a unique QR code to be created and attached to each fleet vehicle, removing the need to manually key in the registration, which can sometimes lead to data errors. | ||||
| Record journey mileages for expenses claims Drivers can log journeys including where they have driven from and to, distance and whether it is a private or business trip and can be allocated to individual cost centres. | ||||
| Fuel purchasing Empower drivers to submit their fuel receipts directly from the app. | ||||
| Stay compliant | ||||
| Features | Driver | Essential | Professional | Expert |
| Schedule inspection reminders Set reminders for drivers to carry out inspections. | ||||
| Instant visibility of missed inspections Main users will have full visibility of any inspections missed by drivers, ensuring defects are not missed and keeping you fully compliant. | ||||
| Report on time taken for each safety check The app records how long a driver takes to complete a safety check. The driver will not be aware the time is being recorded, this allows you to see whether your drivers are taking the time to carry out their checks with due care and attention. | ||||
| Robust audit trail of inspections A full digital audit trail of completed inspections on all vehicles and assets, defects reported and rectification duration, including photo evidence of defects and damage. | ||||
| Fit to Drive declarations Use our detailed templates or create your own declarations for your drivers to accept before they process to drive the vehicle. | ||||
| Driver competency checks Competency checks can be enabled on the app to ensure your drivers accept/ agree that they are competent and confident using the app to complete a their check on their vehicle. This can be customised or you can use one of our templates. | ||||
| Asset inspections Create bespoke checksheets for your drivers to use when checking assets, to ensure the check is relevant to the item. | ||||
| Easy access to useful information | ||||
| Features | Driver | Essential | Professional | Expert |
| Multi language user interface Eight language options allow international drivers to navigate the app more easily. | ||||
| Driver support information Give your drivers access to support pages where they can view useful information, such as breakdown recovery details or tyre replacement services. | ||||
| Tyre details Drivers have visibility of tyre pressures based on data from AutoData (applies to cars and vans only). | ||||
| Documentation sharing Communicate important documents and policies to your drivers on their mobile devices. | ||||
| Fuel card information Allows drivers to view any fuel cards associated with them including information on expiries, suppliers, pin and any restrictions or limits on the card. | ||||
Vehicle management
| Features | Driver | Essential | Professional | Expert |
|---|---|---|---|---|
| Key dates including MOTs, RFL and servicing Manage and get alerted to all key dates relating to your fleet. | ||||
| Vehicle finance and lease management Identify which finance method your vehicles are on and proactively manage excess mileage charges. | ||||
| Fuel analysis Links with fuel card suppliers for automatic fuel uploads and reports to analyse environmental and expense data, such as emissions or misuse. | ||||
| Maintenance spend Track upcoming and completed vehicle maintenance with reports to analyse costings. | ||||
| Pool car management Easily identify and book available pool vehicles to drivers. | ||||
| Vehicle procurement module Benefit from an additional module within your FleetCheck software that will enable you to accurately plan, budget and forecast your vehicle replacements; combined with expert advice on the optimum specification and funding requirements. | ||||
| Repair authorisation support Expert advice and guidance when authorising any major repair expenses on your fleet. |
Driver management
| Features | Driver | Essential | Professional | Expert |
|---|---|---|---|---|
| Full incident management including PCNs and collisions Record all incidents in the software to access comprehensive reporting to track any trends and correlations in frequently offending drivers and costs incurred by these events. | ||||
| Driver licence management licence checking alerts to ensure a check is never missed and all drivers are safe to be on the road. | ||||
| Vehicle allocation history Record all driver assignment to vehicles to show a history of who has been driving and when. This can come in handy when trying to allocate fines such as parking or speeding tickets. | ||||
| Equipment allocation See a full history of when equipment has been used by specific drivers or for a specific job. | ||||
| Training records Access to a full electronic record of all completed training, assessments, qualifications, read policies and upcoming training. This also allows access to reports to track which drivers are behind on specific areas of their training. | ||||
| Medical declarations Keep a full record of all previous and upcoming health and eyesight checks, with the option to set alert frequencies to follow company procedures/policies. |
Company management
| Features | Driver | Essential | Professional | Expert |
|---|---|---|---|---|
| Unlimited users At FleetCheck we do not limit the number of users that you can allow access to your account. We do this to help streamline your fleet management processes. | ||||
| User permissions Each user you set up on the system can have unique permissions. This means you can switch off areas of the system or make pages read-only where necessary. | ||||
| Multiple branch support Being web-based, the system can allow any number of users online at one time. This means all your depots can have access and manage the fleet together on a central platform. | ||||
| Document storage You can store fleet documents in the system. This means you can keep electronic records of maintenance invoices, insurance policies and even driver training certificates. | ||||
| Third party integration FleetCheck can integrate with a multitude of third-party suppliers offering tracking, fuel cards, licence checking and tachograph analysis. This means we can link the data for you to view and report on within your FleetCheck account. | ||||
| Cost centre details Record details of cost centres for cost-centre-specific reporting. | ||||
| Executive dashboard The Dashboard Plus supplies a KPI and management overview of all the trends and correlations across the fleet, for example, most frequent fuel purchase locations and driver behaviour trends. | ||||
| Core report suite Full access to 100 reports available in multiple formats. You are able to schedule your most useful reports so that the system will send them to your email at a chosen date, time and frequency. | ||||
| Full report suite Full access to 600+ reports available in multiple formats. You are able to schedule your most useful reports so that the system will send them to your email at a chosen date, time and frequency. | ||||
| Sites, departments and division management Split vehicles and drivers into relevant departments and divisions for more specific reporting. | ||||
| Policy management Manage all company policies and communicate to key personnel for approval. | ||||
| Custom fields and alerts Add your own field types and bespoke alerts to ensure you have every fleet event covered. | ||||
| Message centre Communciate from the system via email or SMS (SMS credits charged seperately). | ||||
| Automated event triggers Build automated workflows and triggers to notify key stakeholders of fleet events. | ||||
| Unlimited asset management Manage all company assets. | ||||
| Dedicated Fleet Consultants Have access to our panel of fleet experts, offering you support and guidance on all aspects of running your fleet. | ||||
| Monthly software monitoring Ensuring you have the maximum benefit from using our software platform. | ||||
| Fleet policy support Guidance on establishing the optimum time to change your vehicles based on age, usage and type. |
Live alerts
| Features | Driver | Essential | Professional | Expert |
|---|---|---|---|---|
| Task driven ‘traffic light’ alerts Intuitive traffic light alerting system for key dates such as MOTs, Road Fund Licencing and servicing. | ||||
| Proactive email reminders Set up email reminders to be sent to system users, alerting them to key events. |
Driver app
| Automated and time saving | ||||
|---|---|---|---|---|
| Features | Driver | Essential | Professional | Expert |
| Integrated with your FleetCheck account Removing the need for paper trails, inspections will instantly upload onto your FleetCheck account including any photographic evidence of reported defects. | ||||
| Customisable daily checks Design as many checksheets as you need and go into as much detail as is required. You can completely customise each checksheet to include tick boxes, text, signature fields and photographs. | ||||
| Instant evidence of damage and defects Drivers can take in-app live photos of any defects they have picked up on the vehicle or asset. | ||||
| Mileage collection for SMR schedules Drivers can log their vehicle odometer readings as part of their scheduled or adhoc checks, meaning the SMR schedules are accurate and kept up to date. | ||||
| On/Off shift reporting Drivers can record their shifts from the time they start their vehicle check until the time they finish the final check at the end of their shift. This provides reports with shift durations per driver. | ||||
| Detailed collision reporting Electronic collision reporting form with a level of customisation so that your drivers can report collisions, including photographic evidence. | ||||
| Push notifications Set reminders to prompt your drivers to do their walk-around inspections or to update them on current traffic information. | ||||
| QR code identification of vehicles QR Code Generator allows a unique QR code to be created and attached to each fleet vehicle, removing the need to manually key in the registration, which can sometimes lead to data errors. | ||||
| Record journey mileages for expenses claims Drivers can log journeys including where they have driven from and to, distance and whether it is a private or business trip and can be allocated to individual cost centres. | ||||
| Fuel purchasing Empower drivers to submit their fuel receipts directly from the app. | ||||
| Stay compliant | ||||
| Features | Driver | Essential | Professional | Expert |
| Schedule inspection reminders Set reminders for drivers to carry out inspections. | ||||
| Instant visibility of missed inspections Main users will have full visibility of any inspections missed by drivers, ensuring defects are not missed and keeping you fully compliant. | ||||
| Report on time taken for each safety check The app records how long a driver takes to complete a safety check. The driver will not be aware the time is being recorded, this allows you to see whether your drivers are taking the time to carry out their checks with due care and attention. | ||||
| Robust audit trail of inspections A full digital audit trail of completed inspections on all vehicles and assets, defects reported and rectification duration, including photo evidence of defects and damage. | ||||
| Fit to Drive declarations Use our detailed templates or create your own declarations for your drivers to accept before they process to drive the vehicle. | ||||
| Driver competency checks Competency checks can be enabled on the app to ensure your drivers accept/agree that they are competent and confident using the app to complete their check on the vehicle. This can be customised or you can use one of our templates. | ||||
| Asset inspections Create bespoke checksheets for your drivers to use when checking assets, to ensure the check is relevant to the item. | ||||
| Easy access to useful information | ||||
| Features | Driver | Essential | Professional | Expert |
| Multi language user interface Eight language options allow international drivers to navigate the app more easily. | ||||
| Driver support information Give your drivers access to support pages where they can view useful information, such as breakdown recovery details or tyre replacement services. | ||||
| Tyre details Drivers have visibility of tyre pressures based on data from AutoData (applies to cars and vans only). | ||||
| Documentation sharing Communicate important documents and policies to your drivers on their mobile devices. | ||||
| Fuel card information Allows drivers to view any fuel cards associated with them including information on expiries, suppliers, pin and any restrictions or limits on the card. | ||||
All your vehicle and driver data in one place
FleetCheck makes it easy to manage vehicle and driver data in one place.
From number plate, MOT, road tax and driver licence details to eye sight checks, defect photographs, DVLA penalty points and driver training information. And much, much more.
Moving to FleetCheck is easy.
Simply send us your spreadsheets or complete a data capture form and we’ll do the rest. Need the team to have access but don’t want them to see everything? No problem. We’ll set you up with unlimited users and tailored views.
Manage your fleet from only £4 per vehicle per month
Using spreadsheets to manage your fleet?
Compare FleetCheck to see how you can reduce your workload and improve compliance.
