How Hope for Tomorrow gained complete control over their fleet
Before adopting FleetCheck, Hope for Tomorrow managed 30 vehicles including Mobile Cancer Care Units using multiple spreadsheets and manual processes, with no fleet management experience. This led to missed deadlines, double pool car bookings, and compliance risks. FleetCheck Professional transformed their operations, centralising data and automating reminders – saving time and resources for their life-saving cancer care work.
About Hope for Tomorrow
The system is so easy to use and the guidance and expertise we’ve received from FleetCheck is second to none.
The system is so easy to use and the guidance and expertise we’ve received from FleetCheck is second to none.
Jayne Foster | Operations Co-ordinator | Hope for Tomorrow
Hope for Tomorrow is a dedicated charity, bringing cancer care closer to patients’ homes via its Mobile Cancer Care Units (MCCUs). Its fleet is managed by Hope for Tomorrow’s operational team, who, prior to FleetCheck, had no fleet management experience.
Why FleetCheck?
Responsible for many other critical roles within the charity, Jayne and the team faced a growing challenge: managing an increasingly complex fleet with no prior experience and no fit for purpose systems in place. They needed an affordable solution that delivered the specific tools they required – not another generic system that would add to their workload.
The turning point came through a chance conversation between one of the charity’s patrons and a friend, leading them to discover that FleetCheck could bring clarity and order to a growing area of complexity.
When spreadsheets stop working
Scattered information
Fleet data was buried across multiple spreadsheets and systems, making what should have been simple searches for essential driver and vehicle information, time-consuming and frustrating.
No visibility or control
Pool cars were double-booked, maintenance records were incomplete, and there was no clear audit trail for any fleet activity.
Missed deadlines
Without automated reminders, essential tasks like tax renewals were getting overlooked, creating compliance risks.
How FleetCheck helps
With FleetCheck, all key driver and vehicle documents have been collated in one place, removing the need to trawl through spreadsheets looking for vital fleet information. The unique traffic light alerts in the system have been invaluable to Jayne and the team, allowing them to keep everything on track and easily schedule key dates so they don’t get missed.
Everything is now recorded, providing a complete audit trail of activity – from service and maintenance to invoices and driver information. Even pool car bookings can be made through the system, so they are no longer double booked.
With FleetCheck we’re definitely more complaint, we can offer a more professional service to our customers, and we’re ultimately more efficient in what we do – and that saves time and money, so it’s got to be a good thing!
