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Gatwick Construction

How Gatwick Construction consolidated 200+ assets and saved 2 hours a day on fleet admin

Before adopting FleetCheck, Gatwick Construction relied on scattered spreadsheets, paper-based processes, and manual systems to manage their fleet – consuming several hours a day. Concerned about missing critical compliance dates and struggling with limited fleet visibility, they implemented FleetCheck Professional and FleetCheck LicenceAssured. They’ve now been able to centralise their fleet data, eliminate missed MOTs and services, achieve audit readiness for ISO accreditations, and save 1-2 hours daily on administration.

About Gatwick Construction

Industry – Construction
Fleet size – 23
Fleet mix – Vans and HGVs
Location – South of England
Tags – Audit Readiness, Asset Management, Time Savings
Products – FleetCheck Professional & LicenceAssured

FleetCheck has made our lives so much easier. The traffic light alerts make key dates hard to miss, and it’s a welcome change from having to scroll through pages of spreadsheets.

Emily Worsfold | Project Administrator | Gatwick Construction

FleetCheck has made our lives so much easier. The traffic light alerts make key dates hard to miss, and it’s a welcome change from having to scroll through pages of spreadsheets.

Emily Worsfold | Project Administrator | Gatwick Construction

Gatwick Construction provides Construction, Engineering and Maintenance services to the Airport, Rail, Energy, Security, and Highway markets. Emily Worsfield, Project Administrator, juggles fleet management alongside numerous other special projects. With 20+ vehicles and 200+ assets, they needed a solution that would simplify operations, not add to their existing workload.

Why FleetCheck?

Emily Worsfield, Project Administrator, and the team wanted an integrated platform to oversee their entire fleet and assets, so they could finally have proper visibility over their operations. Their Health and Safety Manager recommended FleetCheck, having found it brilliant and easy-to-use at another business. Gatwick Construction had a free trial and loved it. Although initially worried about the learning curve, Emily said it was the support that made all the difference, with the onboarding team handling the heavy lifting to get them up and running.

The onboarding process and support ever since has been amazing. Especially Clair and Filgeran – there’s a lot to learn but they made it really easy. Every stupid question I had it was absolutely fine.

The Challenge

Fragmented processes and limited fleet oversight


Scattered information

Information was spread across spreadsheets, whiteboards, and multiple systems, making it difficult to see upcoming tasks, priorities, or overdue items at a glance.

Missed key dates

Without a central system, the team struggled to track vehicle checks and other critical tasks, making keeping on top of their compliance requirements increasingly challenging.


Time-intensive administration

Vehicle, driver, and asset management consumed 2-3 hours daily, with photos being manually extracted from WhatsApp groups and Microsoft forms being downloaded every day.

Managing our vehicles, drivers, and assets was very labour intensive and admin heavy. Before FleetCheck we had 25,000 different spreadsheets for everything, forms all over the place, and check sheets on 25 different platforms. It was too much.

Managing our vehicles, drivers, and assets was very labour intensive and admin heavy. Before FleetCheck we had 25,000 different spreadsheets for everything, forms all over the place, and check sheets on 25 different platforms. It was too much.

The Solution

One Centralised Fleet Management Platform

FleetCheck has brought all of Gatwick Construction's 200+ assets – from fire extinguishers and first-aid kits to tools – into one place. With a simple dashboard and automated alerts, tracking has become more effortless and following up with drivers is now straightforward.

The team have moved to a centralised fleet management system with the integrated LicenceAssured product automating their licence checking and replacing paper-based fleet processes.

I love your traffic light system. I don’t have to worry about a vehicle getting pulled because the tax has expired, or it’s missing an MOT, because FleetCheck is prompting me all the time. I feel confident that the system isn’t going to let me down, and I’m not going to miss anything.

The Impact

Hours saved and audit-ready confidence

Nothing slips under the cracks

With automated reminders, key dates are never missed, and a stronger culture of accountability and safety has been adopted around maintenance.

With our MOTs, services, and PMI schedule managed in FleetCheck, we don’t miss any inspections and can keep on top of everything. Things that were previously getting missed are now completed on-time.

Always audit-ready

Real-time insights and improved data accuracy means Gatwick Construction are always prepared for their audits, giving them confidence to pursue additional accreditations.

FleetCheck has been essential for our health and safety audits and ISO accreditations. Having the visibility now means we’re on top of everything, and are looking to consider more accreditations in the future.

Time savings that make a difference

By consolidating their systems and automating their processes, Emily and her team now save at least 1-2 hours daily on fleet administration.

The fleet administration would take several hours a day before. It was all paper based. With FleetCheck, we barely spend an hour a day. It makes life so much easier.

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