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I found it easy to get up and running, once I got used to the software I began to use the more complex functionality that was available. We have already received improvements to the software at no extra cost; FleetCheck keep on improving the product, making it an invaluable tool for our business.
Keira Maria â€“ Fleet Manager, Sharland Roofing Ltd
|NEW on FleetCheck...
Automated licence checking
PAT testing module
Electronic document storage
Automated Licence Checking
I don't run a fleet, OR I only have a couple of vehicles. Surely I don't need a fleet policy?
Even the smallest of fleets requires a management strategy, including an audit trail to demonstrate that
vehicles and drivers are compliant. Typically it is the smaller operators who benefit the most from the guidance
and support FleetCheck gives them, because in the absence of a dedicated fleet manager they may previously have
been in the dark about certain legislation, time/cost saving initiatives and compliance issues.
I have managed up until now; why do I need any help?
Legislation is constantly changing and in order to avoid putting themselves in a vulnerable position, companies
need to have a robust means of managing their duty of care and keeping on top of their responsibilities. And as
the economy continues to put pressure on businesses, you need to be confident your fleet running costs are as low
as they can possibly be. A combination of the right advice and sensible fleet management systems will ensure you
achieve all of these things.
I leave it up to my drivers to make sure their vehicles are properly maintained.
Whilst it is good practice for drivers to carry out regular vehicle safety checks and report defects, ultimately
the company is legally accountable for the maintenance and compliance of any vehicle allocated to an employee to
drive on company business, and therefore overall responsibility cannot be delegated.
We don't supply company vehicles. Our staff drive their own vehicles on business, so we don't need a fleet
Staff who are expected to drive their own private vehicle on company business, even occasionally, are known as
'Grey Fleet' drivers and their vehicles fall into the 'Grey Fleet' category. Clearly these vehicles are not
under the control of the company in the same way that company-owned vehicles are, but the company's responsibilities
towards the driver - and therefore to the vehicle - are the same. In order to be compliant with duty of care
obligations it is essential that a company operating a Grey Fleet applies a sound policy that safeguards both itself
and its drivers.
We are happy to carry on using our system of spreadsheets and/or whiteboards to manage our vehicles and drivers.
It's true that many companies use these kind of systems to manage their fleet administration, and often spreadsheets can be
very sophisticated. However data stored in these formats can be fragmented, exposed to user error and may not be accessible
to all interested parties. FleetCheck users who have converted from spreadsheet/whiteboard based systems realise overwhelming
benefits in moving to fleet software, normally around user access, reporting options and consolidation of data onto one online
We take a copy of drivers' licences when they join the company, and it's their responsibility to let us know if there are any
changes after that.
One of four driving licences could be invalid, according to joint research carried out by the British Vehicle Rental and Leasing
Association (BVRLA) and the Driver and Vehicle Licensing Agency (DVLA). So even if you are taking a copy of your drivers licence
on joining the company, how can you be sure that they are legally permitted to drive, as well as being entitled to operate the
class of vehicle you are assigning to them? And how can you keep track of any penalty points or convictions they may have?
Taking a copy at day one is simply not an adequate measure of licence checking; you have a duty of care to ensure drivers are safe
and legal, and without a robust checking process you are leaving your company exposed to legal consequences, particularly in the
event of road traffic accident involving an unlicenced driver. A simple but sound checking process will remove these risks and
help you spot problems before they get out of control.
Why do I need a fleet management system?
Because quite simply you have a duty of care to keep your drivers - and, by default, your vehicles - safe and legal. Without some
form of system in place it is impossible to keep on top of the multitude of responsibilities that come with fleet management; from
the standard tasks like servicing, MOT and tax renewals, right through to the more complex accident recording, defect management,
warranty management and advisory repair tracking. All of these things, and many more besides, need adequate management, and the
system you choose as a framework needs to be reliable, accessible and provide a platform for a robust audit trail.
How exactly can FleetCheck save me money?
Every aspect of FleetCheck is designed to help you run a more economical fleet, and there are countless ways in which we can help
you save money. Moving towards a more cost effective preventative maintenance programme, minimising vehicle downtime, bringing you
discounts on vehicle maintenance, vehicle supply and funding, analysing your fuel spend and helping you bring down your fuel bill;
these are just some of the ways that FleetCheck customers are enjoying significant reductions on their fleet costs.
I don't have the time to put any more work into managing my fleet.
You will be surprised at the minimal time and effort needed to set up your FleetCheck system. Your vehicles will be uploaded by our
team, therefore your account will be delivered to you in a 'ready to go' format. And the peace of mind that comes with having a robust,
compliant and cost effective system will far outweigh any concerns you may have over time constraints.
Is there a legal requirement to have a fleet management system?
There is a legal requirement to protect your drivers and make sure that their occupational activities - in this case, driving - are safe
and compliant with appropriate legislation. Work related driving is subject to a wealth of complex legal regulations, and in order to
have total peace of mind that you are compliant, you need to (a) know your company's responsibilities, (b) have adequate policies and
procedures in place in order to meet those responsibilities, and (c) consistently carry them out. Whilst there is no legal requirement
to have a fleet software system, it really is the most failsafe way to keep abreast of all of your obligations in a manner that is fully
auditable, time-efficient and cost effective.
Contact us for more information...
But there is so much more to FleetCheck than fleet software. Quite simply, whatever your fleet challenges are, we can deliver the very best solution, matched perfectly to your specific needs.
Talk to us...
and we can establish how we can help your company.
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